Website policy
Anyone may access our website in any of its sections, and there is no restriction by any criterion for using the resources of the website and benefitting from the services we offer.
The only purpose in collecting personal data through our forms on the website or e-mail is to provide the specific services we offer and those requested by our visitors, and to communicate with our contributors, customers, and
collaborators on matters related directly to the current collaboration and changes that might occur with that collaboration.
The collected personal data are stored securely exclusively in our database for the purpose expressed above; marketing communications regarding our products or services are possible only upon the consent of the recipient, expressed in the forms completed by the recipient.
We will not for any reason send our correspondents' personal data to third parties.
As a scientific and publishing organization, our activity is limited to what is expressed through our websites, and collected personal data are minimized to what is necessary for our collaborations to run properly.
GDPR Compliance Statement
Introduction The EU
General Data Protection Regulation (GDPR) aims to
standardize data protection laws and processing across the EU,
affording individuals stronger, more consistent rights to access and
control their personal information. Our
Commitment Infarom and
its organizations are committed to ensuring the security and
protection of the personal information that we process, and to
provide a compliant and consistent approach to data protection. Our
preparation and objectives for GDPR compliance have been summarized
in this statement and include the development and implementation of
new data protection roles, policies, procedures, controls, and
measures to ensure maximum and ongoing compliance. Our
preparation includes:
·
Policies &
Procedures
- revising data protection
policies and procedures to meet the requirements and standards of
the GDPR and any relevant data protection laws, including:
o
Data Protection
- our main policy and procedure document for data protection has
been overhauled to meet the standards and requirements of the GDPR.
Accountability and governance measures are in place to ensure that
we understand and adequately disseminate and evidence our
obligations and responsibilities with a dedicated focus on privacy
by design and the rights of individuals.
o
Data Retention &
Erasure - we have
updated our retention policy and schedule to ensure that we meet the
'data minimization' and 'storage limitation'
principles and that personal information is stored, archived, and
destroyed compliantly and ethically.
·
Legal Basis for
Processing - we
are reviewing all processing activities to identify the legal basis
for processing and ensuring that each basis is appropriate for the
activity it relates to. Where applicable, we also maintain records
of our processing activities, ensuring that our obligations under
Article 30 of the GDPR and Schedule 1 of the Data Protection Bill
are met.
·
Privacy
Notice/Policy - we
have revised our Privacy Notice(s) to comply with the GDPR,
ensuring that all individuals whose personal information we process
have been informed of why we need it, how it is used, what their
rights are, who the information is disclosed to, and what
safeguarding measures are in place to protect their information.
·
Obtaining Consent
- we have revised our consent mechanisms for obtaining personal
data, ensuring that individuals understand what they are providing,
why and how we use it, and giving clear, defined ways to consent to
our processing their information. We have developed stringent
processes for recording consent, making sure that we can evidence an
affirmative opt-in along with time and date records and an
easy-to-see-and-access way to withdraw consent at any time.
·
Direct Marketing
- we have revised the wording and processes for direct
marketing, including clear opt-in mechanisms for marketing
subscriptions, a clear notice and method for opting out, and
unsubscribe features on all subsequent marketing materials. Data
Subject Rights In addition
to the policies and procedures mentioned above that ensure
individuals can enforce their data protection rights, we provide
easy-to-access information via our office of an individual's right
to access any personal information that Infarom processes about them
and to request information about the following:
·
What personal data we hold
about them
·
The purposes of the
processing
·
The categories of personal
data concerned
·
The recipients to whom the
personal data has been/will be disclosed
·
How long we intend to
store personal data
·
If we did not collect the
data directly from them, information about the source
·
The right to have
incomplete or inaccurate data about them corrected or completed and
the process for requesting this
·
The right to request
erasure of personal data (where applicable) or to restrict
processing in accordance with data protection laws, as well as to
object to any direct marketing from us and to be informed about any
automated decision-making that we use
·
The right to lodge a
complaint or seek judicial remedy and whom to contact in such
instances Information
Security & Technical and Organizational Measures Infarom
takes the privacy and security of individuals and their personal
information very seriously, and we take every reasonable measure and
precaution to protect and secure the personal data that we process.
We have robust information security policies and procedures in place
to protect personal information from unauthorized access,
alteration, disclosure or destruction. We also have several layers
of security measures, including SSL, access controls, password
policy, encryptions, restriction, and authentication.